As board members return to meetings in person, hybrid board meetings are the new trend. This new format allows for the flexibility of meeting in person and remotely at the same time which reduces costs and increases accessibility. It’s important that your organization sets up meeting guidelines and expectations, whether you opt for all-virtual or in-person meetings, with remote attendees. To achieve this, you must ensure that the technology is properly optimized and clear guidelines are in place for participation.
Hybrid board meetings aren’t without their challenges, however. Some board members might be frustrated that they aren’t able to meet with their peers in the same room. Some may feel that their contributions are less valuable since they don’t have the ability to communicate with their colleagues. Experts in meeting design suggest that you take proactive measures that promote collaboration. This includes opening virtual rooms find here to encourage social interaction before and during meetings, as well as during breaks. Additionally, you can utilize tools like an online board portal to streamline your board’s activities.
Another common issue is that there are different levels of technological competence among board members. Remote participants might not be able to attend the meeting or could be hindered by poor audio or video quality or an insufficient internet connection. Instructing your board members on how to utilize the technology and ensuring they have access to reliable equipment before the meeting can help them navigate these obstacles effectively.